How to Get a Statement of Conformity for Importing Goods

February 26, 2025

Ensuring that imported products meet regulatory and safety requirements is crucial for businesses operating in the Philippines. A Statement of Conformity for Imports proves that a product complies with relevant product standards and import regulations. Companies may face delays, penalties, or product recalls without this document. This article explores the importance of a Statement of Conformity, the process of obtaining one, and how businesses can ensure seamless compliance when importing goods into the Philippines.

What Is a Statement of Conformity?

A Statement of Conformity (SOC) is an official document issued by a manufacturer or an accredited body that affirms that a product meets the regulatory approval requirements of the importing country. This document is often required for customs clearance and ensures that imported goods adhere to established safety and quality benchmarks. In the Philippines, agencies such as the Bureau of Philippine Standards (BPS) and the Food and Drug Administration (FDA) may mandate a SOC for specific products before they can be legally distributed.

The SOC differs from other import compliance certificates, such as the Certificate of Product Registration (CPR) or the Import Commodity Clearance (ICC). While those certifications involve direct government approval, the manufacturer often self-declares a SOC and must align with existing laws and product certification requirements.

Why Is a Statement of Conformity Required for Imports?

The Philippine government enforces strict import regulations to protect consumers, promote fair trade, and maintain product quality. A Statement of Conformity helps businesses ensure:

Regulatory Compliance: Avoid penalties and ensure a smooth importation process.
Consumer Safety: Guarantee that products meet product standards and pose no risk to consumers.
Market Acceptance: Gain access to retail and distribution networks that require proof of compliance.
Customs Clearance Efficiency: Prevent shipment delays due to non-compliance with national and international conformity assessment requirements.

Without an SOC, businesses risk having their shipments held at customs or rejected entirely. This can lead to financial losses and reputational damage.

How to Obtain a Statement of Conformity for Imports

Obtaining a SOC involves several steps, depending on the product type and the relevant product certification requirements. Below are the general steps to secure a Statement of Conformity in the Philippines:

Identify the Applicable Standards
- Determine the product standards set by Philippine regulatory agencies such as the Department of Trade and Industry (DTI) or the FDA.
- Review international standards, such as those from the International Organization for Standardization (ISO) or the Philippine National Standards (PNS).
Conduct Product Testing and Inspection
- Arrange laboratory testing through accredited facilities to verify product compliance.
- Some products require third-party testing from recognized certification bodies.
Prepare Documentation
- Gather test reports, product specifications, and manufacturing quality control records.
- Draft the Statement of Conformity following the required format, ensuring all information is accurate.
Submit to the Relevant Authorities
- Depending on the product category, submit the SOC to regulatory bodies such as the BPS or FDA for validation.
- Some products may require additional documentation, such as a Certificate of Product Registration (CPR).
Secure Approval and Maintain Compliance
- Once approved, attach the SOC to shipments for customs clearance.
- Maintain records and be prepared for audits or future compliance checks.

Understanding Import Compliance Certificates

An SOC is just one part of a broader compliance framework. Businesses importing goods into the Philippines must also understand other import compliance certificates, including:

Product Certification Mark (PS Mark): Required for certain goods to indicate they meet Philippine product standards.
Import Commodity Clearance (ICC): A mandatory clearance for regulated products issued by the DTI.
Certificate of Product Registration (CPR): Essential for food, pharmaceuticals, cosmetics, and other regulated products.

Each certificate serves a specific purpose: to ensure that products sold in the Philippine market are safe and high-quality.

Steps to Certify Imported Products

Certifying imported goods involves a structured conformity assessment process. The steps generally include:

Product Classification: Determine if the product is regulated and requires certification.
Testing and Evaluation: Conduct laboratory analysis and factory inspections.
Regulatory Submission: Submit compliance documents and pay necessary fees.
Approval and Issuance: Once approved, use the certification for importation and sales.
Post-Market Surveillance: Maintain compliance through regular audits and reporting.

Failure to follow these steps can lead to shipment delays, fines, or a product ban.

Final Thoughts

A Statement of Conformity (SOC) is essential for businesses importing goods into the Philippines. It serves as proof that products comply with local import regulations and standards, ensuring smooth customs clearance and market acceptance. Securing a SOC involves understanding the applicable standards, conducting necessary product testing, and following proper regulatory procedures.

Is Assistance Available?

Yes, Triple i Consulting can assist businesses in obtaining a Statement of Conformity and navigating the complex world of regulatory approval for imports. Contact us today to ensure your imported products effortlessly meet all compliance requirements.